How Veltrix Records runs its royalties

The label

Veltrix Records releases music through The Orchard. Like many labels working with short-form platforms, a single track often ships in five or six versions — Slowed, Super Slowed, Sped Up, Nightcore — each with its own ISRC, and often with two or three credited artists.

The problem

The distributor statement has one line per track, per country, per store and per revenue type. For a few dozen songs that is around 30,000 lines, most of them worth fractions of a cent. Turning that into “what do we owe each artist” meant a spreadsheet, every time — and a spreadsheet does not remember that a split was corrected by hand last quarter, or that an advance has already been recovered.

Reading the file itself was not safe either. One real export carried the word “EUR” in the column named for the net share, while the amount sat under another heading. Read naively, the whole statement was worth zero.

What changed

One import per statement

The statement is dropped into VTX Service as it comes from the distributor. Columns are read from a template checked against real The Orchard exports, the lines are grouped by track and platform, and the 30,000 lines become a few hundred. A file that covers several months becomes one statement per month, so each one can be matched with what the distributor actually paid.

Splits that stay put

New tracks become releases and the credited artists become rights holders, with the label's default split applied: half for the artists, shared equally between those credited. When the label corrects a split, no later import overwrites it, and the unpaid statements are recalculated on the spot.

Advances recovered once

Costs advanced for a video, a master or a campaign are recovered from royalties before the artist is paid, oldest first, on the releases they were spent on. Two advances on the same track never recover the same euro twice, and the artist sees what was withheld on their statement, before the balance.

Artists who ask to be paid

Each rights holder has a statement link and, if they want, a portal login. Once their balance passes the label's threshold, they request a payout themselves with their bank details. The label pays and marks it done; what was paid never moves again.

Artwork, found automatically

Because versions share their artwork, the catalogue is grouped by work before looking anything up: 348 releases without a cover took 85 searches, and a cover set by hand is never replaced.

Try the same workflow

The live demo opens a fictional label set up the same way, with statements already imported. Or create your own workspace — it is free during early access.

Figures from the Veltrix Records workspace, September 2026. VTX Service and Veltrix Records share the same founder.